About us
Cronofy is a high-growth technology company headquartered in Nottingham, UK. Our mission is to Schedule Everything For Everyone.
Over the past 7 years, we’ve grown a self-sustaining, profitable business serving businesses around the world. From market leaders like GoDaddy, Houzz and Indeed through to the smallest tech start-ups. We're truly international, with over half of our customers in the US with the remainder across EMEA and APAC.
Our success to date has been driven by providing the underlying technology powering scheduling in SaaS applications. We're now working with enterprises directly, helping them address scheduling challenges at the business function level in recruiting, support and service as well as organization-wide.
The role
We are looking for an Office Manager based out of our Nottingham office. You will be responsible for ensuring the smooth operations of our Nottingham and London offices, ensuring that employees are supported and that our offices are maintained and fully stocked.
You’ll be responsible for all aspects of the offices, including working directly with suppliers, contractors and landlords to ensure the offices run smoothly and are places that Cronofy employees want to use when not working remotely.
This role is key to Cronofy, and you’ll work closely with the Head of Operations to ensure that all Cronofy employees are well supported.
About you
As Office Manager you will be responsible for:
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Upkeep of the office at all times and arranging for any necessary repairs in a timely manner
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Liaising with the landlord and/or other suppliers to ensure offices are safe, functional and well stocked
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General office administration - ensuring invoices are paid, appropriate licenses are purchased
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Monitoring and purchasing of all consumables (tea, coffee, stationery, milk)
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Organising ad hoc bookings for off-site meetings, social and associated travel
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Sorting and distribution of incoming mail
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Arranging visitors fobs (internally and at hosted offices) and ensuring all logs and systems are updated in line with security requirements
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Assisting with office security – ensuring integrity and confidentiality of data
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Supporting with any health and safety requirements and obligations
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Managing all facilities administration and other such requests
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Managing office improvement projects
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Taking responsibility for all aspects of Health and Safety, including DSE assessments
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Ad hoc administration including booking travel, organising food for meetings, organising socials etc.
Your capabilities
We’re interested in hearing from candidates with experience in the following areas:
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Previous experience in facilities management
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A willingness and ability to be hands-on
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Ability to identify, and take ownership of issues before they escalate
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Ability to deliver exceptional customer service to all stakeholders
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Ability to communicate effectively with strong interpersonal skills
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Flexible approach to daily activities with a strong administrative background
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Ability to work proactively, under own initiative and able to prioritise conflicting work demands effectively
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Outstanding organisational and problem-solving skills
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Understanding of health and safety requirements (both in-office and for remote workers)
How we work
We can support a predominantly remote, office based or hybrid working model. We really do value face to face time and, under normal circumstances, encourage teams to spend regular time together at our offices or suitable locations.
We work hard but insist that everyone considers the balance between this alongside life and responsibilities outside of work.
Due to the nature of this role we are looking for someone based within a commutable distance from our Nottingham office. We are happy to offer full flexibility in terms of how you work, whether you choose to work shorter hours but more days to accommodate personal commitments, or even work alternative days.
We are direct with our dealings with each other. We continuously work to build mutual trust so that we can give each other feedback without fear of it being taken personally.
